5 min read

OneTeam InSights - July 2022

Featured Image

Software Releases & New Features

OneTeam users should have noticed a few new changes beginning July 1st. Our team has released updates and new features to give clients additional capabilities for pipeline, capture and proposal functions, while improving user interfaces and overall user experience.

New Feature

Auto-Numbering of Capture Strategies

Capture data under the Strategy tab including Concerns, Features & Benefits, and Win Themes will now be auto-numbered by OneTeam for easy referencing.

Strategy auto numbering 1

Strategy auto numbering 2

Since Concerns and Features & Benefits are linked, if you wish to delete a Concern, you must first delete or edit the Feature & Benefits linked to it.

If you delete a Concern that is linked to a Feature & Benefit, and do not delete or reassign to another concern first, you will receive a warning notice, as shown here.

Strategy auto numbering warning


New Feature

Selecting Default Documents

OneTeam previously had the ability to ‘Copy Defaults’ documents in any of the document libraries.

But now, when users select ‘Copy Defaults’ they will see a pull-down list of the documents they have uploaded in their Company Setting, under Default Documents. All Default Documents (except Templates for Writer Package Templates) are uploaded here:

                 Company Settings>Capture>Documents>Defaults

After uploading templates, such as NDAs, Teaming Agreements, Graphics, or narrative content, these documents will be quickly accessible from any opportunity. Select the Copy Defaults button under these Documents sub-tabs—Business Development, Data Calls, or Graphics.

Copy Defaults screenshot 01

A window will pop-up with a listing of all documents loaded into the Default documents in Company Settings.

Copy Defaults screenshot 02

Select the documents to add to this opportunity by selecting the Checkbox. Select Save.

Copy Defaults screenshot 03

This brings so much more flexibility to the Capture and Proposal Process. Here are some ideas on how selecting individual default documents can save you time!

  • Upload standard graphics that are used for many proposals, organization chart, recruiting and retention graphic, risk matrix, and others. Go to Documents>Graphics and then select which graphic templates to add to a particular bid. Then customize the graphic for the opportunity.

  • Upload boilerplate info on Security, Safety, HR, Recruiting & Retention, Accounting, to Default Documents, with each topic in a separate document and label accordingly. Go to Documents>Proposals and copy selected default documents for reuse of content.

  • Upload Capture templates such as a customer call list, Capture Manager Checklist, etc. and upload to Documents>Business Development.

  • Upload data call templates, then go to Documents>Data Calls and select the ones to use for this opportunity.


Updated Feature


OneTeam has updated subcontractor permissions to make it easier to see who has access to view opportunities. For a subcontractor to be able to view opportunity data, they must be in the Contacts tab of an opportunity AND they must have the View Opportunity box selected.

Permissions 2

All Opportunity Manager permission-level users for the prime contractor (or the company that has the OneTeam subscription) can view all opportunities, even if they are not on each specific opportunity Contact list. This permission can be controlled by using permissions at the Division level to restrict access.

This simplifies some of the permission process of subcontractors, so you will notice that the Invitation Status on the Team tab has been removed. There is a new tool tip under Member Status on the Team tab as shown below.

Permissions tool tip

In this recent release, we also fixed a few bugs and made minor improvements. The release notes can be found by selecting Support, Release Notes June 30, 2022.

If you need assistance with any feature in the recent releases, feel free to reach out to OneTeam support. If your team would like additional training or would like to explore how to fully integrate OneTeam into your company BD processes, contact Donna Hamby

Even though it has been very busy over the last few months, OneTeam is not slowing down! Here is a sneak peek at what is coming to OneTeam in Q3 of '22!

  • Automated Gate Review Templates (currently in Beta)
  • Analytics Module with Power BI embedded in OneTeam (currently in Beta)
  • Expanded and Integrated Contacts and Organizations features

We are excited to continuously improve OneTeam with recommendations from our user base! As always, our goal is to help you Win More Business! To learn more about OneTeam, visit us at www.oneteam.net.

While you are on the website, take a look at the Resources page and sign up for a free OneTeam webinar!  

OneTeam InSights July 2022


2 min read

New OneTeam Features - February 2024

OneTeam users will notice a few new changes beginning February 2024. We released updates and new features to give our...

7 min read

Thanksgiving Reflections on Gratitude

As November approaches each year, our thoughts turn to Thanksgiving with the celebrations of food, family, and...

2 min read

OneTeam Software Release - August 2023

OneTeam users will notice a few new changes beginning August 18, 2023. We released updates and new features to give...