4 min read

New OneTeam Features - February 2022

Featured Image

OneTeam users will notice a few new changes beginning March 1, 2022. We released updates and new features on February 28th to give our clients additional capabilities for capture and proposal functions in OneTeam. 

Compliance Matrix Tab is now Proposal Tab

If you have been using proposal functions in OneTeam, you will notice that the Compliance Matrix Tab that has been renamed Proposal. It has been reorganized to better reflect the proposal process.

Select the Proposal Tab, and you will still see the Proposal Outline development tool on the left, and the RFP Compliance Matrix section on the right. The process of developing the Outline and mapping RFP requirements for the compliance matrix has not changed.

You will notice that the previous Details button has been upgraded to Assignments. Select the Assignments button and you are ready to assign writers, volume leads, reviewers, and set page limits. The Assignments page will still serve as the Proposal Manager's Dashboard, giving the Proposal Manager access to the writer progress and reviewer ratings, as they become available throughout the proposal process.

Proposal Tab

Sneak Peek: Wouldn't it be great if you could go directly to developing the writer packages and proposal documents after assigning writers? Stay tuned - that is coming in the next round of updates!

 

Qualification Matrix Scoring Update

Some of our clients have requested an update to the scoring on the Qualification Matrix - it is currently 1 to 5. We have decided that going forward, all new OneTeam clients will use a 0 to 4 scoring range. The rationale for this one was that if you selected a response from the left (red) column such as, No Program Manager identified, you should not receive 1 point, you should receive 0 points. So we did this to help clients be more accurate and deliberate in their assessments and scoring. 

Current users will NOT see any changes, unless your Company Administrator wishes to change your Qualification Matrix Scoring Range. If you would like to migrate to the new scoring scale, contact us and we will migrate your current and default qualification matrices to the new settings.

Note: Changing your settings WILL update qualification scores already completed and all future scores - so expect scores and max points to change!

 Qualificaiton Matrix 0 to 4

 

 

Automated Emails

We updated and edited the emails from OneTeam that go to writers and to data call recipients. These emails are more consistent, provide the recipient with a more clear message of the task, the requestor, the document title, due date, and link to document. Writers receive automated emails when they are assigned an initial writer package and when the due date is changed. Data Call recipients receive automated emails when they are assigned a data call, and when a data call has been accepted or rejected by the requestor.

Data Call Notification

 

Document Tags

OneTeam has always included document tags in our libraries to help with identifying document content. Now we have added tag management functions in the Company Settings. Company Administrators can set custom tags, edit or delete tags in the Capture Tab of Company Settings. The new Tags pill allows the Company Administrators to add, edit, and delete tags, and to see how many time the tags are used in their documents.

Your company's list of tags is available to use in document libraries - data call, proposal, etc. - in a pull-down list in alphabetical order, so they are super easy to use. 

Tags Company Settings

Tags pull down list

Some of the most popular tags include:

  • Pink Team
  • Red Team
  • Review Volume
  • Teaming Agreement
  • NDA
  • CDRL
  • Questions
  • Draft
  • Final

 

OneTeam Word Add-In

We discovered that our custom Word Add-In was not authenticating users who were using Word Online in Chrome and Edge browsers, due to a change in brower settings. Our developers identified the issue and made updates in OneTeam to accommodate these changes. If you are having any issue with the Word Add-In, let us know through the Support site.

 

OneTeam New Features 2

We also fixed a few bugs and made minor improvements. The release notes can be found by selecting Support, Release Notes, February 28, 2022.

If you need assistance with any feature in the February release, feel free to reach out to OneTeam support. If your team would like additional training or would like to explore how to fully integrate OneTeam into your company BD processes, contact Donna Hamby

We are excited to continuously improve OneTeam with recommendations from our user base! As always, our goal is to help you Win More Business!

 

4 min read

Step-by-Step Guide to Win Government Contracts

Winning is not easy – it requires teamwork, commitment, training, and patience. But winning is possible, and it is more...

3 min read

OneTeam Webinar Schedule

OneTeam is conducting interactive webinars each month that include a presentation and Q&A. Check out our Events page to...

4 min read

Ensuring Success After Government Proposal Submission

The race is finally over! You followed your lead, had the best teammates, set an achievable pace, communicated,...